BidBook is software designed to help contractors manage important parts of their business, from preparing a job estimate to getting a customer to sign a contract and collecting payment.
The platform is designed for trade contractors such as masonry, plumbing, electrical, HVAC, general contracting, and remodeling businesses. It brings estimating, contracts, invoicing, payments, document sharing, and related job-management functions into one system.
BidBook is available through a web application and can also be installed as a Progressive Web App. The company also describes mobile apps for Android and iOS as part of its product offering.
What Does BidBook Do?
The central purpose of BidBook is to simplify the administrative side of running contracting jobs.
Instead of preparing an estimate in one application, creating a contract elsewhere, sending documents through email, and handling payments through another service, contractors can manage several of these steps through BidBook.
Its main functions include:
- Creating estimates
- Creating invoices
- Preparing contracts
- Collecting electronic signatures
- Accepting payments
- Managing change orders
- Sharing documents
- Recording job expenses and mileage
- Creating branded documents
- Managing customer and project information
These features are intended to keep the workflow from the initial quote through payment in one place.
Creating Estimates
Estimating is one of the main features of BidBook.
Contractors can create branded, itemized estimates that can be sent to customers. The platform’s website states that an accepted estimate can be converted into an invoice with a single action.
This can be useful for contractors who regularly need to prepare quotes for different types of projects.
An organized estimate can also make it easier for customers to understand what is included in a proposed job, particularly when a project contains multiple materials, services, or labor items.
Contracts and E-Signatures
BidBook also includes contract functionality.
Contractors can send contracts to customers for electronic signatures. According to BidBook’s support documentation, its e-signature system includes an audit trail and audit certificate associated with the signed document.
Customers can type or draw their signatures, allowing contracts to be completed digitally rather than requiring physical paperwork.
The platform also provides options for resending signing links when necessary.
Invoicing
Once work has been quoted and accepted, contractors can use BidBook to create invoices.
The system is designed to connect estimates and invoices, reducing the need to recreate project information manually.
Invoices can also be presented as branded documents containing the contractor’s business information.
According to the company, estimates, invoices, and contracts can be generated as branded PDFs using information from the contractor’s business profile.
Accepting Payments
BidBook also incorporates payment collection.
The platform supports bank-transfer and card payments, allowing customers to pay after receiving an invoice or other payment request. Its website currently advertises bank-transfer processing at approximately 1%, while card payments are subject to standard card rates.
Payment processing fees can vary according to the payment method and applicable terms, so contractors should review the current pricing information before relying on a particular fee.
Change Orders
Construction and remodeling projects can change after work begins.
A customer may request additional work, materials may change, or the scope of a project may need to be adjusted. BidBook includes change-order management to help contractors document these modifications.
Keeping changes documented can make it easier for both the contractor and customer to understand what has been added or changed from the original agreement.
Document Sharing
BidBook provides document-sharing features for estimates, invoices, and contracts.
According to its support documentation, these documents can have public viewing links that contractors can send to customers by text or email. Customers do not need to create a BidBook account simply to use the viewing link.
The platform also provides an activity feed that can show when a document was viewed, signed, or paid.
This can help contractors keep track of customer interactions with important project documents.
Branded Business Documents
Professional presentation can be useful for small contractors who want their estimates, invoices, and contracts to reflect their business identity.
BidBook allows contractors to add their logo and business details to their business profile. The platform then uses this information when generating branded PDFs for estimates, invoices, and contracts.
This allows documents sent to customers to maintain a consistent business appearance.
Tracking Job Expenses
BidBook is not limited to customer-facing documents.
The platform also allows contractors to record job expenses and mileage. The company’s website says these records can be exported as a spreadsheet for bookkeeping purposes.
Expense tracking can help contractors understand what individual jobs are costing them and compare those costs with the amount charged to the customer.
Who Can Use BidBook?
BidBook is primarily intended for trade and construction contractors.
Its stated target users include:
- Masonry contractors
- Plumbers
- Electricians
- HVAC contractors
- General contractors
- Remodelers
The platform can be relevant to both individual contractors and businesses with multiple crew members. Its pricing structure includes plans designed for individual users as well as businesses with teams.
BidBook for Small Contractors
Small contracting businesses often have to manage sales, estimating, paperwork, project administration, and payments without a large office staff.
A platform such as BidBook can consolidate some of these administrative responsibilities.
For example, a contractor could:
- Create an estimate for a customer.
- Send the estimate digitally.
- Convert the accepted estimate into an invoice.
- Prepare a contract.
- Obtain an electronic signature.
- Record expenses against the job.
- Send the customer a payment request.
- Keep the resulting documents together.
The exact workflow depends on how the contractor uses the platform.
BidBook as a Mobile Tool
BidBook is designed with mobile use in mind.
Its website describes estimates as being capable of being created and sent from a phone, while its support documentation explains that the platform can be installed from a browser as a Progressive Web App (PWA).
This can be particularly useful for contractors who spend much of their working day at job sites rather than behind a desk.
Instead of waiting to return to an office, a contractor can use a phone or other connected device to handle certain administrative tasks while working with customers.
BidBook Pricing
BidBook currently lists several pricing levels.
Its website lists a Free plan at $0 to start, with three documents per month. It also lists Pro at $19 per month, Crew at $39 per month, and Business at $79 per month.
The plans differ in areas such as document limits, branding, team access, reporting, and support.
Pricing can change, so contractors considering the service should check the current pricing information before subscribing.
BidBook and Customer Relationships
BidBook is intended to function as a business tool rather than as a marketplace that becomes a party to a contractor’s customer agreements.
Its terms explain that the contractor’s relationship and agreement with the customer remain between those parties. BidBook provides the software used to create quotes, contracts, signatures, payments, and related documents.
This distinction is important because BidBook facilitates business administration but does not replace the contractor’s responsibility for the actual work or contractual relationship.
BidBook and Data
BidBook stores and processes information associated with contractor accounts.
Its privacy policy explains that contractor-entered information can include customer names, phone numbers, email addresses, job-site addresses, line items, and photos. This information is handled on behalf of the contractor within the platform.
As with any cloud-based business software, contractors should review the platform’s current privacy policy and terms to understand how account and customer information is handled.
Another BidBook App
There is also an older Egypt-focused app called BidBook that should not be confused with the current contractor software.
The Android app, published under Monaqsat Apps, describes itself as a contracting platform containing Egyptian tenders and auctions, as well as suppliers, engineers, and technicians. Google Play lists more than 50,000 downloads and shows an update dated January 5, 2026.
An iPhone listing with the name “منصة المقاولات – BidBook” also describes an application containing tenders and jobs and says it was designed to make submitting bids easier.
Therefore, the name BidBook can refer to different products depending on the context.
BidBook vs. a Traditional Spreadsheet
Contractors can traditionally manage estimates, expenses, invoices, and customer information using spreadsheets and separate document templates.
BidBook takes a more integrated approach by connecting estimates, contracts, invoices, signatures, payments, and job information within one platform.
For a contractor who manages only a few simple projects, a spreadsheet may still be sufficient. For businesses handling multiple jobs and customer documents, an integrated system can reduce the need to move information between different tools.
Conclusion
BidBook is contractor-focused software that combines estimating, invoicing, contracts, electronic signatures, payments, change orders, document sharing, and job expense tracking. It is designed for businesses such as masonry, plumbing, electrical, HVAC, general contracting, and remodeling companies.
The platform is intended to simplify the workflow from preparing a quote through signing a contract and collecting payment. Features such as branded documents, digital signatures, customer document links, payment processing, and expense tracking provide contractors with tools for managing both customer-facing and internal business tasks.
It is also worth noting that another BidBook-branded app exists for the Egyptian contracting market, focusing on tenders, auctions, suppliers, engineers, and technicians.
For that reason, the exact BidBook product should be identified by its website, developer, or market when referring to the app.